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Additional info for Accounting and Finance Policies and Procedures
A02 Overview—Getting Started: Page 7 of 12 Presentation • Define and gain agreement on the program and the process • Prepare and gain approval to issue the documentation • Issue and communicate • Educate and train • Measure and report b. indd 15 2/28/08 9:52:20 PM 16 PROCEDURE A02 Policy and Procedures Procedure No. indd 16 2/28/08 9:52:21 PM PROGRAM 17 Policy and Procedures Procedure No. A02 Overview—Getting Started: Page 9 of 12 Presentation • • Timeline • Budget and resource use Program measurements for continuous improvement • # trends__ identified processes and process owners • # trends__ Accounting and Finance professionals who rely on policies and procedures • # trends__ estimated number of policies • # trends__ estimated number of procedures • # trends__ estimated number of work instructions • # trends__ audits and internal control findings that identify the lack of policies and procedures c.
Compliance with all policies and procedures is expected. Control/Areas of Responsibility The originator is responsible for providing the basic information and sponsoring the PnP through the issuing process. Document reviewers should be chosen as subject matter experts, accounting or finance representatives or other related interested parties/stakeholders responsible to comment on the accuracy, necessity and scope of the proposed policy and procedure. They are responsible for providing a comprehensive review and authorization to issue in a timely manner.
A variation of this approach could be adopted for a conglomerate which has independent business units. 1 Accounting for Mergers and Acquisitions 2xx North America policies and procedures 3xx Europe, Middle East and Africa policies and procedures 4xx Latin America 5xx Asia and the Pacific region It takes time and forethought to determine the type of numbering scheme that is suitable for your company. It requires that there is a long term plan as to how the Program will be organized and run. To select a documentation hierarchy methodology which is right for your Company, you have to know who you are and what you want from the Program.